Parish Administrator

Position Description
Trinity’s Parish Administrator provides leadership and oversight to the church’s finances and operations; supervises and directs administrative assistants, custodians, and building hosts; serves on the executive staff and is a resource and support to the church council, various committees, and church membership.

Apply at: Parish Administrator - Mason City, IA 50401 - Indeed.com

Essential Functions

• Executes timely deposits and distribution of payables. Executes payroll, taxes and year end reports. Reconciles and reports all funds and accounts.
• Serves as consultant to Treasurer, Finance Committee and Council on financial matters.
• Supervises and directs administrative assistants, custodial and building host staff.
• Coordinates and manages maintenance repair and purchase of all building plant equipment and technology in partnership with the Buildings and Grounds Committee.
• Regularly records and communicates all contributions to membership, synod and churchwide expressions. Compiles, posts and reports financial commitments including faith promise forms.
• Facilitates preparation of budget with the Finance Committee and Church Council.
• Provides monthly financial reports for Finance and Church Council and the financial report for congregational annual meetings
• Coordinates all scholarship funds and communications.
• Communicates with new members on committees and church council.
• Attends and supports the Finance, Building and Grounds, Personnel and Scholarship Committee meetings; Church Council; and Executive Staff and Staff meetings

Core Competencies

Business/Accounting Expertise – Demonstrates knowledge of accounting practices and bookkeeping; able to direct council treasurer in responsibilities and tasks; appropriately administrates all special funds and accounts. Knowledgeable in workforce tax regulations and requirements.

Organizational Skills - Organizes schedules and necessary resources (people, materials, repair professionals, lay leaders, staff, etc.) effectively; consistently prioritizes work in order to meet deadlines; looks for opportunities to make improvement suggestions in broader church operations.

Building Administration – Demonstrates basic knowledge of building systems; stays abreast of repair and upkeep needs in coordination with Buildings and Grounds; contacts appropriate contractors and repair technicians in a timely manner.

Time Management – Plans appropriately to complete tasks regularly and efficiently; can handle multiple demands with calm and poise; can work independently; completes financial reports, deposits, parish reports and other regular tasks in a timely manner.

Problem-solving - Brings positive attitude to situations where problems require solutions; thinks critically to work through difficulties; anticipates and adjusts for problems and roadblocks.

Interpersonal Skills - Relates well to all kinds of people inside and outside the congregation; builds appropriate rapport; uses diplomacy and tact; maintains close working relationship with pastors, staff and lay leaders.

Attention to Detail - Sees small details which can have large impacts; ability to organize schedules and necessary resources (people, materials, repair professionals, lay leaders, staff, etc.)

Integrity and Confidentiality - Understands importance of sharing information with church leaders/staff; conducts conversations at a professional level; keeps appropriate confidences; is widely trusted and is seen as direct and truthful.

Supervisory Skills – Comfortable and effective in directing and supervising support staff; inspires others to bring their best each day; provides feedback and support to Senior Pastor on review/personnel processes.

Teamwork – Nurtures team environment among staff; demonstrates good communication skills; contributes knowledge and perspective in executive staff, full staff, and council meetings.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person